Ergon Group Pty Ltd (referred to as “Ergon”, “us”, “we” or “our”) are committed to protecting the privacy of your personal information that we collect, respecting your rights to privacy and complying with the Privacy Act 1988 (Cth) (“Privacy Act”).
- What is your personal information?
- What personal information do we collect and hold?
The personal information collected and held by Ergon may consist of your name, address, telephone number, photo, email address, age or birthdate, a unique site access ID, company or educational affiliations, profession or occupation, qualifications, titles, proof of entitlement to work in Australia (where relevant), contact information, information from your CV, employment records, details of our services you have used or enquired about and other information about you.
- How do we collect your personal information?
We may collect your personal information from you in a variety of ways, including via the Ergon Site (such as when you register or apply for employment via the Ergon Site), when you respond to e-mail questionnaires or when you provide personal information to us by other means, such as in-person during conversations with our representatives, via you providing a business card, over the phone or by email.
We may collect your personal information from the following third parties:
- your employer;
- our service providers;
- our business affiliates;
- our clients;
- credit agencies or government agencies; and
- persons nominated by you as referees.
- For what purposes do we collect, hold, use and disclose your personal information?
We collect, hold, use and disclose your personal information for the following purposes, all of which are required for us to carry on our business and provide the best possible service to you and our other clients:
- to provide our services to you and, in some cases, your employer, including to fulfil your requests for information and to manage recruitment processes for third parties and ourselves;
- to manage our client and business relationships;
- to provide assessment and other consulting services to you and our other clients, including in some cases, your employer;
- if you have been engaged by Ergon, to provide to you important work-related information including workplace health and safety information, work rosters and other information relating to your engagement by Ergon;
- to send communications requested by you (including in respect of areas of interest you may indicate to us), answer enquiries and provide information about our existing or new services;
- to operate the Ergon Site;
- to maintain and update our records;
- to process and respond to any complaint made by you;
- for the purpose of considering any merger with another business or sale of all or the majority of our assets or equity;
- to comply with any law, rule, regulation, lawful and binding determination, decision or direction of a governmental authority or regulator, or to cooperate with any governmental authority of any country; and
- any other purpose approved by you.
When required for or in connection with any of the purposes listed above, we may disclose your personal information to your employer, our other clients, contractors and service providers, web hosting providers, IT systems administrators, mailing houses, couriers, payment processors, data entry service providers, electronic network administrators, debt collectors, any person with whom we may enter into any agreement for the merger or sale of all or part of our business, our professional advisors such as accountants, solicitors, business advisors and consultants and any other person or organisation approved by you.
We will not intentionally disclose (and will take reasonable steps to prevent the accidental disclosure of) your personal information to third parties, whether for such third parties’ marketing purposes or otherwise, except when we have your consent to do so or we believe we have a legal right, or a legal duty, to do so.
If we are unable to collect, hold, use and disclose your personal information, or if you wish to deal with us on an anonymous basis or using a pseudonym, we may be unable to fulfil some or all of the purposes listed in this section 4. In particular, we may be unable to provide our services to you or provide you with full access to the Ergon Site.
- Are cookies and IP addresses used?
The Ergon Site uses “cookies” to identify you and your interests and to track usage of the Ergon Site in order to help personalise your browsing experience. Cookies are small pieces of text stored on your computer that help us know which browser you are using and where you have been on the Ergon Site and on other websites. Cookies also let us know whether you have registered with us and otherwise enable us to relate your current usage of the Ergon Site to your prior usage. If you do not wish to receive cookies, you can set your browser to refuse them. However, a user who does not accept a cookie from the Ergon Site may not be able to access certain areas of the Ergon Site and that user may not be able to use all of the features and services available on the Ergon Site.
In administering the ErgonSite and diagnosing potential system problems, we also log all IP addresses which access the ErgonSite.
- Direct Marketing Materials
We may send you direct marketing communications and information about our products and services that we consider might be of interest to you. These communications may be sent in various forms, including mail, SMS, fax and email, in accordance with all applicable laws, such as the Spam Act 2003 (Cth). If you indicate a preference for a method of communication, we will endeavour to use that method wherever practicable to do so. At any time you may opt out of receiving marketing communications from us by contacting our Privacy Officer (see details below) or by using the opt out facilities provided in the marketing communications.
We do not provide your personal information to other organisations for the purposes of direct marketing without consent by you.
- Do we disclose your personal information to anyone outside Australia?
We may disclose personal information to our related bodies corporate, clients and third party service providers and suppliers located overseas for any of the purposes listed in section 4.
- How can I access, change or delete information?
You may request access to any personal information we hold about you at any time by contacting us. To make a request, please contact your Ergon representative or our Privacy Officer (see details below). You may be asked to provide information to allow us to confirm your identity at the time a request is made.
As soon as practicable after your request is received, we will give you access to your personal information that you are entitled to receive. There may be times when we cannot grant you access to your personal information that we hold. For example, if access would interfere with the privacy of others or if it would result in a breach of confidentiality or law, we will not be required to grant you access. We will let you know if you cannot access any of your personal information, and why that access cannot be provided, when we respond to your request for access to that information.
If you believe that the personal information we hold about you is incorrect, incomplete or inaccurate, you may request us to amend it by contacting our Privacy Officer (see details below). We will consider if the information requires amendment. If we do not agree that there are grounds for amendment, then we will add a note to the personal information stating that you disagree with it.
You may also have your personal information deleted from our systems. You should be aware that we are required by law to retain certain personal information (such as payroll records); such information will not be deleted. We will let you know if we cannot delete your personal information for legal or other reasons. Of course, if your personal information has been deleted and you wish to apply for another position through us, you will need to repeat the application process.
We will not charge you for providing access to your personal information held by us or for making any corrections to, or deleting, that personal information.
- Holding your personal information and security
If any personal information we hold has been lost or subjected to unauthorised access, use, interference, modification, disclosure or other misuse (Data Breach), Ergon will take all steps in relation to the Data Breach that are required by the Privacy Act.
As the Ergon Site is linked to the internet and the internet is inherently insecure, we cannot provide any assurance regarding the security of transmission of information you communicate to us over the internet. We cannot guarantee that the information you supply will not be intercepted while being transmitted over the internet. Accordingly, any information which you transmit to us over the internet is transmitted at your own risk.
- Links to third party sites
The Ergon Site may contain links to third party websites as a service to our users. We make no representations or warranties in relation to the privacy practices of any third party website and we are not responsible for the privacy policies or the content of any third party website. We encourage you to review and understand the privacy policies of the relevant third parties before providing any information to them.
- Contact our Privacy Officer
e-mail us at:
write to us at:
1 Roberts Road, SUBIACO WA Australia 6008
We will treat your request or complaint confidentially. Our Privacy Officer will contact you within a reasonable time after receipt of your request or complaint to discuss your concerns and to outline options regarding how they may be resolved.
If you have a complaint regarding the treatment of your personal information by Ergon that is not resolved by our Privacy Officer, you may be able to make a complaint to the Office of the Australian Information Commissioner by clicking here
- General Privacy Information
General information about privacy and your privacy rights may be found on the website of the Office of the Australian Information Commissioner here.
Right to restriction on data processing
In certain circumstances, you may request a restriction on the processing of your personal information by us. You may make such a request in the following situations:
- where you believe that the information we hold is inaccurate;
- where the processing is unlawful;
- where we are storing the information for legal claims, however do not require it for processing purposes; or
- you have legitimate grounds to object to data processing;
Right to object
Withdrawal of consent